Every photo from the office do, in one album by Monday.
Print one code with the table plan, or put it up on the screen before the speeches. Colleagues scan it with a phone camera, add photographs, videos and voice notes, and the night sorts itself into one album — originals included, for whoever organised it all.
What is corporate event photo sharing by QR code?
Corporate event photo sharing by QR code is one printed code that opens a private album for the night. A colleague points a phone camera at it, a web page opens, and they add photographs, videos and voice notes — no app on anyone’s phone, no account, nothing routed through IT. Everything reaches the organiser in full resolution, sorted by the hour it was taken.
On the table plan, beside the bar, up on the screen — the same code covers everyone on the list, and nobody keeps a spreadsheet of who has sent what.
The awards, the speeches, the dance floor — and the things people say into a phone at midnight that no camera catches.
The code opens a web page and that is all of it. No app on work phones or personal ones, no accounts created, nothing for IT to sign off.
Who is photographing the do while you are running it?
Whoever organised the night barely sees it: they are checking the seating, chasing the caterer, cueing the speeches. There is rarely a hired photographer, and when there is, they leave after the awards. The rest of the evening lives on colleagues’ phones — these five moments in particular — and one code on the tables brings all of it back to your desk.
The room, dressed and ready
The organiser, on a last walk roundWhat goes home on forty phonesThree months of planning, photographed in the two quiet minutes before anyone arrives — the frame that never makes the follow-up email.
Teams meeting off the call
Whoever says hello firstWhat goes home on forty phonesFinance and the warehouse in one frame, in person, possibly for the only time all year.
The speeches and the awards
The table at the backWhat goes home on forty phonesThe applause for twenty years of service — which the person on stage was too busy receiving to film.
The dance floor
Everyone standing round itWhat goes home on forty phonesThe head of department dancing, filmed by half the room and sent to precisely nobody.
Coats, taxis and goodbyes
The last table standingWhat goes home on forty phonesThe group photograph on somebody’s phone that would have opened next year’s invitation, had anyone ever seen it.
Most company parties never book a photographer at all — the record of the night is whatever ends up on colleagues’ phones. The code does not add a camera to the room; it makes sure the forty that were already there hand their pictures back.
How does photo sharing at a company event actually work?
Create the album once the date is set and you are given a printable QR code. It goes wherever people will look: the table plan, a card by the bar, a slide on the screen before the speeches. Colleagues point a camera at it, a page opens in the browser, and what they send appears in the album while the night is still going.
Create the album
An event name and a date is the whole of it — between two meetings, if that is the afternoon you have. The code comes back as a print-ready PDF.
Put the code where people look
Table cards, a poster by the cloakroom, a slide on the big screen. One code does the whole venue, whatever the headcount.
The night files itself
Photographs, videos and voice notes arrive in one album as they are taken, sorted by the hour — no collecting, no chasing, no shared-drive folder.
One album for the whole company — open, or password-protected.
Everything colleagues sent sits on one page, in the order the night happened, with a name beside each frame. You share a single link in the follow-up email — nobody signs in, nobody installs anything — and the whole company can look through the evening and download what they like. Or you set a password, and the album stays in the building.
Send it with the thank-you note on Monday. Nobody makes an account, and nobody has to ask where the photos went.
Set one and the page opens only for people you have given it to — worth having when the videos include the CEO’s speech.
Full resolution, so the intranet, the newsletter and next year’s invitation have something better than a screenshot.
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Arthur- Share
- Download
- All · Photos · Voices
- By person
Your day gets a page of its own.
Photos, videos and voice notes from everyone who came — one page, one link. Guests open it, browse the lot, and download whatever they like.
Open to every guest
Anyone with the link is in — no account, nothing to install.
Or kept to the people who were there
A password on the page, passed on to exactly whom you choose.
What the organiser has when the office opens again.
By the time the first people are back at their desks, the album is complete without a single all-staff email asking for photos. You can see who sent what, quietly take down anything that should not outlive the evening, and download the whole night in one go. Six things are yours from Monday onwards.
Every original
The file as the camera took it, not the compressed copy that comes back out of a group chat.
The videos as well
The speeches from start to finish, the awards, the dance floor — as files that actually play.
The voice notes
What people said into a phone at midnight, which no all-staff email would ever have collected.
In the order it happened
Doors to last taxi, sorted by the hour, with nobody spending Tuesday sorting anything.
A name beside each frame
You know who took what — useful when the newsletter needs a credit, or a colleague wants their own photograph back.
Yours to take down
Anything can come off the page before the link goes round, and nobody is told it was ever there.
What does corporate event photo sharing cost?
One price for the event, paid once. It is not a subscription — nothing renews in the new year and nothing needs cancelling — and it is not charged per head, so the headcount changes nothing. Start free and see how it behaves; pay only when the night needs more than the free album holds.
- 20 photos, videos & voice notes
- 1 GB storage
- Unlimited guests — no app needed
- 30-day album
- Badge on shared media
- No original-quality download
- Unlimited photos, videos & voice
- 5 GB storage
- Download all originals (ZIP)
- No badge on your media
- 90-day album
- Host moderation tools
- Everything in Essential
- 10 GB storage
- Live photo wall at the venue
- 90-day album
- Video up to 10 min
- Priority support
- Everything in Celebrate
- 20 GB storage
- Live stream for guests who can’t be there
- Voice notes transcribed
- Custom link
- 90-day album
What organisers ask before the invites go out
Do colleagues have to sign in with a work account?
No — there is nothing to sign into at all. The code opens a web page, they add what they have, and that is the end of it: no app on personal phones, no account created anywhere, no password to reset in January. The advantage over a shared drive is precisely that nobody has to be granted access to anything.
Can we keep the album inside the company?
Yes. Put a password on the page and it opens only for the people you have given it to — the sensible setting when the videos include the CEO’s speech, or an awards night you would rather not meet on social media. Leave it open instead and anyone with the link can browse; the choice sits with the organiser.
Can we check what has been uploaded before anyone sees it?
You can. Approval can be switched on, so nothing appears in the album until the organiser has looked at it, and anything can be removed at any point without the uploader being told. At an office event that is less about scandal than about the one unflattering frame a colleague would rather not have circulated.
Does it cope with a few hundred people at once?
Yes — there is no cap on how many people can scan the code, and nothing is charged per head, so the works do with three hundred names costs the same as the team dinner with twelve. Everyone uses the same code, and everything they send lands in the same album.
Can the code go on a screen instead of the tables?
It can — a slide before the speeches works as well as a card on the table, and at a standing reception it works rather better. Most organisers do both: the screen for the announcement moment, the printed cards for the rest of the night. Anywhere a phone camera can be pointed at it will do.
Is there anything for IT to set up?
Nothing. There is no software to install on anyone’s machine, no accounts to provision and nothing inside the company network — the album is a web page, made in a few minutes by whoever is organising the event. IT hear about it, at most, when someone forwards them the album link.
Can people still add photos on the Monday?
For as long as the album is open, yes — and at a company event a good share of it arrives exactly then, when someone scrolls back through their weekend. The same code and the same link keep working after the night, so the upload that failed on the venue’s Wi-Fi goes through from a desk.
How long do we have the album afterwards?
That depends on the plan — the period is printed on each plan card further down this page. The practical answer is to download the originals in the first week or two, while the follow-up email is still being written; after that the album is a convenience rather than the only copy.
Anything we’ve not answered? Write to us — we reply the same day.
Before it goes in the budget
Where the free album stops and the paid ones carry on — with the figures.
A finished album to look throughThe page your colleagues would open on the Monday, with real uploads in it.
For the occasions that are not workWeddings, birthdays, garden parties — the same album, scanned from a different table.
A company party takes months to plan. The album takes minutes.
Create the album before the invites go out, put the code on the table plan and the screens, and let everyone who came do the collecting for you.
- 1Create the album — free
- 2Code on the tables and the screen
- 3Download everything on Monday